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Assembling Your Property Management Team: The Basics

If you’re thinking about property management, it’s essential to assemble a team with the necessary players to create a successful and well-oiled operation. Depending on the size and scope of your property, your team may vary slightly, but some essential players are crucial to the success of any property management company.

By assessing your needs and determining which team players are necessary, you’ll be one step closer to putting together a winning property management team. So, here’s a quick rundown of the essential players of a property management team and what they do.

Real Estate Agents

The first members of your property management team should be real estate agents. Real estate agents will be responsible for marketing and finding tenants for your rental properties. They’ll also be in charge of conducting tours, negotiating leases, and collecting security deposits.

When looking for a real estate agent, it’s best to find someone with experience in the rental market. They should also have a strong understanding of the local area where your property gets located. You can also ask for referrals from other property management companies or landlords in the area.

It would also help to look at licenses and designations that your potential agent may have. These certifications show that an agent has undergone extra training and is up-to-date on the latest real estate trends.

Property Managers

Once you’ve found a few good real estate agents, it’s time to look for a property manager. A property manager will be responsible for the day-to-day operations of your rental property. It includes tasks like assessing the need to conduct repairs and maintenance, collecting rent, and handling tenant complaints.

Unless you’re planning to be a hands-on landlord, it’s essential to have a property manager on your team. With a property manager, you’ll have someone to take care of the crucial tasks to focus on other aspects of your business. This way, you can avoid being a micromanager and stressing yourself out.


Accounting is critical for any business, but it’s crucial in property management. You need to track rent payments accurately, invoices need to get paid on time, and you must prepare financial reports regularly. An experienced accountant can handle this paperwork quickly and efficiently, freeing up the property manager’s time to focus on other tasks.

In addition, an accountant can provide valuable insights into the business’s financial health and offer advice on how to improve profitability. With so much at stake, it’s essential to have a qualified accountant on the property management team.

an HVAC repairman pressing on heating and temp remote


While property managers are responsible for the overall day-to-day operations of a property, they often rely on contractors to handle specific tasks and projects. For example, a professional HVAC contractor may be responsible for heating and air conditioning maintenance and repairs, a lawn contractor may oversee landscaping, or a housekeeping contractor doing janitorial services.

In many cases, contractors can provide significant expertise and manpower that property managers would otherwise be unable to access. As a result, they can be essential in ensuring that a property is well-maintained and operates smoothly.

While property managers need to carefully select and manage their contractors, the benefits of having a contractor on the team can be significant.


A lawyer plays a vital role in a property management team. They are responsible for providing legal advice, drafting documents, and representing the team in court. Lawyers also play a vital role in negotiations, helping to resolve disputes between landlords and tenants.

In addition, lawyers can help protect the rights of both landlords and tenants, ensure that leases are fair and enforceable, and helps to ensure that rental properties comply with all relevant laws.

However, lawyers require a significant investment, and their services may only be necessary occasionally. As a result, they are often best used as consultants rather than full-time property management team members.

Home Equipment Suppliers

Although not a permanent team member, a home equipment supplier is essential to your roster of professionals. They provide the vital products and services that keep a home running smoothly. A home equipment supplier has the products that property managers need to keep their properties in top condition, from cleaning supplies to appliances. They also offer delivery and installation services so that property managers can focus on their core business tasks.

In addition, a home equipment supplier can offer valuable advice on the best products for a particular property. Their expert knowledge can help property managers make informed decisions that will save time and money. As an essential part of any property management team, a home equipment supplier plays a vital role in keeping a home running smoothly.

By assembling a property management team with these essential players, you’ll be well on your way to success. Each team member brings their own set of skills and knowledge to the table that will be critical in running a successful operation. By taking the time to find the right people for each role, you can ensure that your property management company is set up for success.

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